How to Add an Event to the SUNY Geneseo Calendar
The SUNY Geneseo events calendar automatically pulls events from the EMS room reservation system.
In-person events with room reservations are automatically added to the calendar if they use one of the event types listed below. To include a description, photo, and audience selection, complete the event information form at least one week in advance. Your audience selection determines whether your event appears in the faculty & staff newsletter, student newsletter, or both.
Events submitted less than one week in advance may not appear in the calendar or newsletters, as information must be added manually.
For events in locations that don't need reservations or for online-only events, submit the event directly to the calendar.
Which EMS event types sync to the calendar?
To ensure your event syncs from EMS to the calendar, select one of these event types:
- Exhibit: Gallery exhibitions
- Workshop/Seminar (Public): Public workshops or seminars (use "Training" for private, group-specific activities)
- Lecture: Public lectures
- Performance: Events in performance spaces (Wadsworth Auditorium, Doty Recital Hall, MCU Ballroom, etc.)
- Special Event: Unique, one-time events
- Meeting (Public): Meetings open to the public (use "Meeting (Private)" for private meetings)
- Academic Event: Activities directly tied to an academic class or department (note: "Academic Related" events do not appear on the calendar)
Important: Events must be identified in EMS as events, not rehearsals or practices, to appear in the calendar.
How do I edit an event or add a photo?
Contact the Office of Scheduling, Events and Conference Services at events@geneseo.edu for event changes. Departments can also request administrator access to edit their own events directly.
To ensure accessibility, do not use photos with embedded text. Screen readers cannot read text in images, and these images can be difficult for all users to process. For more information, see the EIT accessibility website.
How do I promote my event?
Event newsletters are sent to students every weekday during the semester, with a separate newsletter for faculty and staff. Submit your event early to maximize newsletter appearances.
Additional promotion options:
- Create an events widget filtered by department, group, location, audience, or tag for your website. For help adding widgets to Geneseo websites, submit a web help request to CIT.
- Create a custom weekly email digest of your group's events to share with members.
- Review the Department of Student Life's event publicity resources for physical posters and other options.
See the internal communications guide for more information about reaching students and employees (Geneseo login required).
Why isn't my event appearing?
Events require manual review and approval before appearing in the calendar. Submit events early to allow time for approval and maximize promotion. Note that rehearsals and closed meetings don't appear in the calendar.
For events to appear in newsletters, audience information must be defined. Complete the event information form for EMS events or add audience information when you submit events directly.
Can non-Geneseo users add events?
No. The calendar only displays SUNY Geneseo College events.
How do I save events I'm interested in?
Log in with your Geneseo ID or create a public account. Click "I'm interested" to save events and receive personalized recommendations. You can also create a weekly email digest for events from specific groups or topics.
Can I add events to Google Calendar or iCal?
Yes. On any event page, click the appropriate calendar application in the "subscribe" section.